Our privacy policy – School and college staff


This privacy policy helps you understand how we collect, store and use your personal information.  This is for information only – you do not have to take any action in response to this information.

  • This is our privacy policy for people over eighteen signing up to take part in our work in schools (not volunteers). If that doesn't apply to you, you might need one of our other policies:


1. Introduction

We collect and use your personal information in order to monitor the diversity of our ambassadors and staff and help us to work towards our aim of supporting pupils and students, LGBT+ and straight, to thrive in a diverse world.  

We are committed, as data controller, to protecting your personal information.  This statement tells you more about why we collect your personal information and how we use it. 

2. Personal information that we collect 

The types of personal information that we may collect and use include:

  • Your full name,

  • Your place of work 

  • Your contact details

  • Your job title and aspects of your role

  • Your preferred pronouns

  • Your motivation for taking part in our programme(s)

  • Your experience of taking part in our programme(s)


3. Where does your personal information come from? 

The personal information that we hold about you is provided by you when you choose to sign up to our programme(s).  


4. What do we do with your personal information? 

The legal basis for us using most of your personal information is to enable us to carry out the stated charitable objects of Just Like Us, which is the promotion for the public benefit of sexual equality and diversity for young people in UK schools.  We have a legitimate interest in using your personal information to help us obtain that aim.  

We believe the best way to support LGBT+ young people is to make sure they hear powerful positive messages about being LGBT+ in their daily life at school or college or other education.  We are building a national network of contacts acting in support of LGBT+ inclusion in education, giving them the information, resources and opportunities they need to make positive change in their school, college or other organisation.  In order to help us build the most effective network, we need to monitor the diversity of our contacts and identify groups we are failing to represent.  We also need to provide support and opportunities that meet the needs of those in our network.

We collect certain special categories of personal information about you (in particular, name, your contact details and preferred pronouns) with your express consent. 


5. Sharing your personal information with other parties

Your personal information is not shared with third parties, other than as necessary to carry out the purposes at 4 above.   For example, your personal information is shared with the provider of computer servers on which your data is stored. Note that we may share personal information with regulatory authorities where we are required by law to share personal information.

Your personal information may be shared outside the European Economic Area (EEA) (for example, if computer servers used by our providers are located or backed up in a country outside the EEA). Under data protection legislation, we can allow your personal information to be transferred outside the EEA if: 

(a) the country to which your personal information is being transferred has been confirmed by the European Commission to provide adequate protection for personal information; or 

(b) the entity that is holding your personal information has entered into a written contract which requires it to provide all protections to your personal information required by data protection legislation. 

In the event that the UK is no longer part of the EEA, references in this section to the "EEA" should be taken to mean the EEA and the UK. 

Further information about transfers of personal data outside the EEA can be obtained by contacting us at the address below.


6. How long do we keep your personal information for?

We will keep your personal information for as long as you are affiliated with one of Just Like Us’s outputs (our education network, School Diversity Week, Pride Groups or school talks). If you discontinue your affiliation with all of our programmes we will retain your information for a reasonable period thereafter in order to send you any outstanding programme information from the period of your affiliation. 


7. Accessing and updating your personal information

Data protection legislation gives individuals the following rights in relation to personal information held about them: 

  • individuals can ask what personal information is held about them and be provided with a copy; 

  • if personal information held about an individual is incorrect, he or she can ask for it to be corrected; 

  • individuals can ask for personal information about them to be deleted or for processing of that personal information to cease in certain circumstances, for example, where that information is no longer needed; 

  • individuals can request that certain types of personal information held about them is sent to them, or another organisation, in a format that can be read by computer; and

  • individuals can withdraw their consent to how their personal information is being processed, where that processing is based on their consent.  

Exercising these rights is subject to certain restrictions under data protection legislation. For further information about these rights, you should write to: the Chief Executive, info@justlikeus.org.


8. Complaints

If you are unhappy at any stage with how we are using your personal information, you have the right to lodge a complaint with The Information Commissioner's Office (www.ico.org.uk). 


9. Changes to our privacy policy

This statement is subject to regular review and may be updated from time to time. We will tell you if we make any changes to how we use your personal information. 


10. Contact us

If you have any questions about how your personal information is used, please feel free to contact us at the following address: info@justlikeus.org.

14 September 2021